Recruteur : Banque européenne d'investissement
- Accueil, Hôte(sse), Evènementiel
Niveau d'étude :
Expérience professionnelle :
- Type de contrat : CDI
- Publié : 12/07/2019
- Référence : 14763
Description du poste
The Administrative Assistant provides administrative assistance/secretarial support to a Division of the Bank
You will interact at all levels within the Division, with regular contact also across the wider Directorate in which you are based, and with other Directorates and the Management Committee secretariat, as needed.
Provide administrative support in the preparation of meetings, visits, draft agendas, minutes, notes and documents.
Draft/finalise correspondence on various topics.
Manage updating of databases and statistics, plan and maintain the electronic archives of the office.
Manage telephone coverage, mail/document distribution, diary scheduling and all other logistical requirements (e.g. travel).
Assist in the accurate preparation, finalisation and distribution of letters, notes, complex reports, graphs, presentations.
Ensure accuracy of all documents produced in terms of language (both English and French), grammar and content applying effective proofreading.
Assist in the preparation and logistical planning for various events (e.g. conferences, visits of external counterparts, missions, etc.).
Respond to enquiries directed to the business area and ensure allocation of enquiry to the appropriate individual to resolve the issue.
Upon request act as back-up to other Administrative Assistants or to an Executive Assistant, for holiday replacement and other absences (training etc).
Build and maintain effective relationships internally and externally to ensure a good reputation of the Division at all times and enable effective completion of the above activities and processes
Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
At least 3 years’ relevant professional experience, preferably in a secretarial or administrative assistant position in a financial institution, audit/consulting company or European institution
Thorough knowledge of standard computer tools (Word, Excel, Power Point) and preferably also of Electronic Documents and Records Management systems
Excellent knowledge of English and French. Knowledge of other EU languages would be an advantage.
Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals
Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes
Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation ’s needs and intrinsic values, acting with integrity in ways that promote the organisation ’s mission, policies and rules
Profil de la société
Votre profil doit être rempli au moins à 50% pour pouvoir consulter les coordonnées du recruteur et postuler.
Formulaire de candidature : www.talents-handicap.com